A. Settlement Export to QuickBooks or Xero
Imported Amazon Settlements will show up under Settlements on the left menu (settlements may take some time to import).
OPTION 1: Export Individual Settlements
To send an individual settlement, first select one from the Settlements page.
An orange stripe at the bottom signals the settlement has not yet been sent to your accounting software, while a blue stripe shows the settlement has been sent.
After reviewing the settlement and confirming everything is correct select the Send to QuickBooks/Xero/Wave button on the top right:
Please Note: If you make any mapping or settings changes, you are going to need to select the Reprocess button on the top.
OPTION 2: Bulk Settlement Export
To send multiple settlements at once go to the Settlements page. Select the respective settlements and click the Send button on the top right:
Please Note: At this time Xero's API only allows us to send five settlements at a time.
B. Where will the settlements be posted?
QuickBooks Online: In QuickBooks, the settlement will be posted as a journal entry or sales invoice, which can easily be matched with your bank deposit. You must connect your bank account separately to QuickBooks to properly reconcile.
Xero Accounting: In Xero, the settlement will be posted as a sales invoice, which can similarly be matched to your bank deposit. You must connect your bank account separately to Xero to properly reconcile.
Wave: In Wave, the settlement will be posted as a sales invoice, which can be matched to your bank deposit. You must connect your bank account separately to Wave to properly reconcile.
C. Setting Up Auto Sync
After sending your first settlement and checking QuickBooks/Xero/Wave to verify it has imported properly, you are ready to set up Auto Sync.
Auto Sync allows you to automatically send your settlements after the settlement is imported into taxomate from Amazon. taxomate imports settlements soon after they are posted to Amazon Seller Central.
To set up Auto Sync go to Settings > Invoice and select the checkbox for Auto Sync.
Please Note: Settlements imported before Auto Sync is turned on will not be sent automatically to your accounting software. These must be sent individually or in bulk as described above.