---
title: "Step 6 (Xero): How to Reconcile Invoices with Bank Payments"
description: "Step 6 (formerly Step 5) for Xero: how to reconcile your Amazon, eBay, Walmart, Etsy, or Shopify bank payments with the sales invoices Taxomate sent."
url: https://docs.taxomate.com/en/articles/6180228-step-6-xero-how-to-reconcile-invoices-with-bank-payments
collection: "Quick Setup"
updated: 2026-10-20
language: en
---

# Step 6 (Xero): How to Reconcile Invoices with Bank Payments

Step 6 (formerly Step 5) for Xero: how to reconcile your Amazon, eBay, Walmart, Etsy, or Shopify bank payments with the sales invoices Taxomate sent.

Settlements or payouts are sent to Xero as sales invoices, which you can match against your bank payments from Amazon, eBay, Walmart, Etsy, or Shopify.

## Step 1. Find your invoice in Xero

On the top toolbar in Xero, select **Business** and then **Invoices**.

![Xero bank reconcile screen with the Match tab highlighted](https://staticfiles.gleap.io/helpcenter/68a7b1342e2424396e93973d/20250822192132_4105)![Xero Business menu with Invoices highlighted](https://staticfiles.gleap.io/helpcenter/68a7b1342e2424396e93973d/20250822192132_3405)

## Step 2. Review and approve your invoice

You find your invoice under **Awaiting Approval**. (Taxomate sends invoices as **Awaiting approval** by default. You can change this in **Settings > Invoice**, under **Xero**, with **Invoice status**: **Awaiting approval**, **Draft**, or **Awaiting payment**.)

![Xero invoices list on the Awaiting Approval tab](https://staticfiles.gleap.io/helpcenter/68a7b1342e2424396e93973d/20250822192132_9610)

We recommend checking the invoice to make sure it looks correct. Once you confirm everything looks correct, click **Approve**.

![Xero invoice with the Approve button](https://staticfiles.gleap.io/helpcenter/68a7b1342e2424396e93973d/20250822192132_4864)

## Step 3. Find your Amazon, eBay, or Shopify payment

Go to your bank account feed by selecting **Accounting** and then **Bank accounts** on the top toolbar. Scroll down and select the bank account that received your Amazon, eBay, or Shopify payment.

## Step 4. Match your invoice to the payment

Scroll down and select **Reconcile**. Find the Amazon bank payment that matches your sales invoices and select **Match** on the right side.

![Xero reconcile screen with the Match tab highlighted](https://staticfiles.gleap.io/helpcenter/68a7b1342e2424396e93973d/20250822192132_4099)

Find and select the matching **Sales Invoices**. You may need to search by name (for example, Amazon.com).

![Xero Find and Match screen with two invoices selected](https://staticfiles.gleap.io/helpcenter/68a7b1342e2424396e93973d/20250822192132_0982)

**⚠️ If a negative settlement (bill) is sent to Xero, you must first approve the bill in Business > Purchase overview > Awaiting Approval. Then check the Show Spent Items box to match both your invoice and bill to the deposit. Click** [**here**](https://docs.taxomate.com/en/articles/6181550-how-do-i-reconcile-bills-in-xero.md) **for more details.**

## Step 5. Reconcile the invoices

Select both of the matching invoices, which turns the amount green. Scroll to the bottom and select **Reconcile** to mark the invoices as paid and reconcile them with your bank deposit.

If a settlement or payout covers two months, Taxomate can split it into two invoices (one for each month). Change this in **Settings > Invoice**, under **Currency and months**, with **Split settlements across months**.

**⚠️ Bank account currency does not match the invoice**

If you have a bank account in Xero in a currency that does not match your Amazon, eBay, or Shopify invoices, make sure you un-check **Show Currency Items Only** on the **Find & Match** reconcile screen.

**If you tried the steps above and your sales invoice is not matched automatically, create a bank rule.**