---
title: "Updating COGS after changing Default Costs"
description: "After you change Default costs: how missing costs fill in by themselves, and how to replace other costs on settlements you already imported."
url: https://docs.taxomate.com/en/articles/6180668-updating-cogs-after-changing-default-costs
collection: "Cost of Goods Sold / Inventory"
updated: 2026-10-30
language: en
---

# Updating COGS after changing Default Costs

After you change Default costs: how missing costs fill in by themselves, and how to replace other costs on settlements you already imported.

After you update your default product costs in **Settings > Default costs**, products that already have a cost on a settlement you imported keep that cost. To use the new costs there, replace the costs on each settlement: open the settlement's **Cost of goods sold** tab and select **Replace costs with defaults**. Products with no cost are different. Taxomate fills them in for you (see the next section).

## When a product has no cost

If a product has no cost in a COGS entry that you have not sent yet, a new or changed default cost fills it in. A cost of $0 counts as no cost. This applies to COGS entries that start in 2026. Taxomate fills only the products with no cost. A product that has a cost on that settlement, also a cost you entered by hand, keeps it.

After you save, Default costs tells you what Taxomate did, for example: "Priced 6 COGS entries. 2 will send within about 15 minutes. 4 are ready to review and send."

-   With **Automatically send COGS** on, entries from the last 15 days then send by themselves.
    
-   Older entries wait for you. The **Settlements** page (the **Payouts** page for Shopify, eBay, Walmart and Etsy) shows a banner, for example "3 older COGS entries are priced and ready to send". Select **Send all…**. Taxomate lists the period and the amount of each entry. Check that these months are not closed in your accounting software, then select **Send all**. Each entry sends within 15 minutes, dated in its own period.
    
-   With **Automatically send COGS** off, send each entry yourself from its **Cost of goods sold** tab.
    

The **Cost of goods sold** tab of a settlement that you have not sent shows the products that still have no cost, for example "2 SKUs have no cost". Select **Open Default costs** to add them.

## OPTION 1. Replace costs for a single settlement

Open the settlement, go to the **Cost of goods sold** tab, and select **Replace costs with defaults**. Confirm with **Apply to this settlement**. This replaces the costs of all products in that settlement with your default costs, and overwrites any costs you entered by hand. Your COGS for the settlement updates.

![Settlement Cost of goods sold tab with Replace costs with defaults button](https://staticfiles.gleap.io/ghelparticle/HJ92jHpcbpXcCx9xh9yt9LhSoHu2lZjympFtZaSRer3vxuioeFVCnMWGR8nhHuNXAcVNO20KSZH.png)

If you already sent the COGS to QuickBooks or Xero, the tab says: "These costs are already in your accounting software. Delete the COGS entries, then change the costs and send again." So:

1.  Select **Delete from QuickBooks** (or **Delete from Xero**) and confirm with **Delete COGS**.
    
2.  Select **Replace costs with defaults**.
    
3.  Select **Send to QuickBooks** (or **Send to Xero**) to send the COGS again.
    

From now on, Taxomate uses the new default costs for settlements you import after the change.

## OPTION 2. Replace costs on many settlements at once

To replace costs on several settlements, select each settlement you would like to update on the **Settlements** page. Select **More actions** in the bar at the bottom. Under **Cost of goods sold**, select **Replace costs with defaults**.

![Settlements list with More actions menu showing Cost of goods sold and Remove entries](https://staticfiles.gleap.io/ghelparticle/44spsK3deCiAfXnOHYXKWre0yXws6icb8FJYpgoE9h3auUySbVK2UDQTZmxsWNNVfeASPSWGg52.png)

If you already sent the COGS to QuickBooks or Xero, delete and send again in bulk:

1.  Select the settlements, select **More actions**, and under **Remove entries** select **Delete COGS entries**.
    
2.  Under **Cost of goods sold**, select **Replace costs with defaults**.
    
3.  Under **Cost of goods sold**, select **Send COGS**.
    

👉 From now on, Taxomate applies these new costs to any settlement imported after the change.